One app for the
whole trip.
Run by you.
Give travelers the same app they love, run from a dashboard built for your team.
The trip starts, and the tools fall apart.
You have the booking handled. The moment travelers are on the ground, the trip scatters across chat, docs, map links, and a dozen texts. That is where the experience slips, and where RunTheTrip comes in.
The trip lives in a dozen disconnected tools
Chat in one place, the itinerary in a PDF, map links in another, a separate tracker for shared costs. For the traveler it feels scattered, and half of agencies say disconnected systems slow them down.
Support goes quiet once the trip starts
Travelers have questions on the ground: where next, what time, where is everyone. Answering each one by text does not scale, and the gaps are where confusion and no-shows start.
Plans change and word does not reach everyone
A stop moves, a time shifts, a flight runs late. Getting that update to every traveler at once is hard over group texts and email, and someone always misses it.
The group cannot keep itself in sync
Travelers get separated in a new city, miss the meeting point, or lose the plan. Without live coordination, your team ends up as the human GPS for the whole group.
Shared costs turn into awkward math
Who paid for the group dinner, the taxi, the tickets. It drags on for weeks after the trip, and often lands back on you to referee.
No single view of every departure
Running a few trips at once, it is hard to see them all in one place: who is on each one, what is planned, and what still needs your attention.
RunTheTrip puts all of it in one place, for your team and your travelers. →
The booking is the easy part.
Operators already have tools to take the booking. What is missing is everything after it: keeping the group in sync, answering travelers on the road, and making the trip itself feel handled. That is the part RunTheTrip owns.
Run a modern agency without the app spaghetti.
Give travelers the same app they love, run from a dashboard built for your team. Plan, guide, and settle up every departure in one place.
Own the trip after the booking
Most tools go quiet once the booking is done. RunTheTrip keeps your travelers in one app you hand them, from planning through the last day, so the relationship stays with you.
One app instead of five
Planning, group chat, a live map, expense splitting, and trip photos in a single place your travelers actually open, not a PDF and four other links.
Sell a better trip
Travelers who feel looked after book again and bring their friends. A trip that runs smoothly becomes the reason they pick you over the operator down the street.
One trip. Start to finish. One app.
Everything below is what your travelers open every day of the trip, before, during, and after. You hand them one app and keep an eye on every departure from your dashboard.
Plan together
Go from a vague idea to a locked-in plan the whole group is happy with.
The "so what are we actually doing" questions pile onto your team before every trip. Here travelers plan and vote it into place themselves, and show up already agreed.
AI & custom trip planning
Describe your trip in a sentence and get a full day-by-day itinerary in seconds, or build it your own way. The whole group edits the plan together in real time.
Suggested alternatives & group voting
Suggested alternative places appear as you plan, and the group votes in a quick poll to finalize them, then add a new stop or swap one out, even once you’re already on the trip.
Travel together
On the ground, everyone stays in sync and nobody gets lost.
On the ground your team turns into the live help desk for "where do we meet" and "what is next." Travelers see the plan, the route, and each other, so they stop asking you.
Live tracking & route optimization
See every group member live on the map and track trip progress. The day’s stops are ordered into the most efficient route. Open it in Google Maps in one tap, just like planning multiple places in Maps.
Group chat
A real-time group chat built into the trip, like WhatsApp, but living right next to your plan.
Remember together
Back home, the money and the memories sort themselves out.
The "who owes who" math and everyone's scattered photos usually land back on you. Here they sort themselves, and travelers leave with a trip worth booking again.
Budget & expense splitter
Track who paid for what and split every shared cost. One-tap settle up, like Splitwise, built right into the trip so nobody chases anyone for money.
Shared photos, sorted by face
Upload everyone’s trip media to one shared space. Face recognition sorts photos into People folders automatically. Browse it like a photo gallery and find every shot of a friend instantly.
Your AI travel agent
One AI agent runs across the entire app. Just ask, and it handles the rest.
- Connected to your trip data through MCP, so it can plan a day, add a stop, log an expense, or settle up
- Live internet search built in. Ask for the best ramen nearby and it actually looks it up
- Plain language in, things done out, with no menus to hunt through
For the last four or five years, I have been the one who plans every group trip for my friends. In Goa, Mumbai, Indore, and now New York, I am the one who picks the places, builds the day-by-day plan, keeps everyone moving once we are actually there, splits the costs after, and sorts through everyone's photos when we get home. Nobody paid me for it and no tool did it either. I did all of it by hand, every single trip, because the tool never existed.
That is basically a tour operator's job, done for free, for people I already know. Professional operators do the exact same thing, for paying travelers, at a much bigger scale, and they run into the same wall I did. There is no single tool that plans the trip, keeps the group in sync while it is happening, splits the money, and organizes the photos afterward. Operators end up juggling email, group chats, spreadsheets, and shared drives just like I did, and their travelers feel the same fragmentation I felt planning trips for my own friends. Travelers get frustrated because the support feels scattered, and operators get frustrated because they are already doing the hard part and still cannot deliver the smooth experience they know their trips deserve.
That is where RunTheTrip comes in. I built the tool I needed for my own trips first, and used it myself running a trip to Philadelphia, with real feedback from the friends who were there built straight into the product. RunTheTrip gives operators one place for the whole trip: planning it, keeping everyone in sync, splitting the costs, and sorting the photos afterward, so they can finally give travelers the kind of trip they already know how to plan, they just never had the tool to run it.
Everything you
want to know
How RunTheTrip works for tour operators and agencies, from onboarding to running every departure.
Book a demoGetting set up
How do I get an account?
Operator accounts are set up by our team, not self-serve. Book a demo and we provision your workspace and walk your team through it.
Do my travelers need to install anything?
No. You share a trip link and they join in one tap with Google. RunTheTrip runs in the browser and on mobile web, so there is nothing to download.
How RunTheTrip fits
Does RunTheTrip replace my booking or payment system?
No, and it does not try to. RunTheTrip is the experience layer for the trip itself: planning, coordination, and everything travelers do on the ground. Keep taking bookings and payments the way you do now, and hand travelers the app for the trip.
How is this different from sending an itinerary or a PDF?
An itinerary is something travelers read once. RunTheTrip is what the group actually uses all trip: a live map, group chat, an AI assistant that plans days and logs expenses for them, expense splitting, and photos sorted by face. It runs the trip, it does not just describe it.
Running trips
What do I see as an operator?
A dashboard of every trip your organization runs, with the travelers on each one, so you can keep an eye on all your departures in one place.
What do my travelers actually get?
The full app for their trip: AI and manual planning, group voting, a live map with tracking, group chat, expense splitting, and photos sorted by face.
Can someone help lead a trip besides my team?
Yes. You can promote a traveler to trip leader so they help manage the plan on the ground, and you are not the only one keeping a departure on track.
What happens after the trip is over?
The trip does not just stop. Photos land in one shared gallery sorted by face, so everyone finds their own shots, shared costs are already settled, and the whole trip stays in one place travelers can look back on. A clean ending is a big part of why they book with you again.
Pricing & data
What does it cost?
Pricing depends on how many trips and travelers you run. Book a demo and we will walk through a plan that fits your operation.
Is my travelers' data private?
Each trip stays private to its group. You see the trips your organization runs, and travelers control their own location sharing.
Let's talk about your trips.
Booking a demo is the fastest way to see RunTheTrip set up for your operation. Prefer to just reach out first? Email us or find us on LinkedIn.
Bring RunTheTrip to your travelers.
Give your travelers one app for the whole trip, and run every departure from one place. See it set up for your operation.